Signup Today

Privacy and Cookie Policy

Quick Summery

🎮 Privacy: Player Guide

Gamers Voice Limited
Here’s a simple guide to how we use your data.
You can read the full Privacy Policy for more detail.

🧑‍🚀 Who We Are

Gamers Voice is a UK campaign organisation.
We follow UK data protection law.
We are regulated by the
Information Commissioner’s Office.

🎒 What We Collect

We only collect what we need.

This may include:

  • 👤 Your name
  • 📧 Your email address
  • 📍 Your postcode (for local campaigns)
  • 💳 Donation details (processed securely)
  • 🎮 Your social media handle (if you give it to us)
  • 🌐 Basic website usage data

No hidden tracking. No selling your data.

🎯 Why We Use It

We use your information to:

  • 📣 Run campaigns
  • 📰 Send updates
  • 💰 Process donations
  • 🤝 Provide member communications
  • ⚙️ Improve our website

We do not sell your data.
We do not rent your data.
We do not give your email address to other organisations.

📬 Emails From Us

If you sign up:

  • 📢 We send campaign updates and news.
  • 🎁 Sometimes we include member perks or relevant partner offers.
  • 📨 Emails always come from Gamers Voice.
  • 🔒 Partners never receive your contact details.

You can unsubscribe at any time.

💳 Donations

If you donate:

  • 🔐 Payments are handled securely.
  • 🚫 We do not store full card details.
  • 📂 We keep records as required by law.

🌍 Website Analytics

We use
Google Analytics
to understand how people use our website.

  • 🍪 Analytics cookies only activate if you agree.
  • 🛡️ IP addresses are anonymised where possible.
  • 🌎 Some data may be processed outside the UK with safeguards in place.

📱 Social Media

If you interact with us on platforms like X or Instagram:

  • 🏢 Those platforms control your data.
  • 🎮 If you give us your handle for a campaign, we may keep it for that campaign.

⏳ How Long We Keep Data

  • 🗂️ We keep data only as long as necessary.
  • 🗑️ You can ask us to delete your data where the law allows.

🛡️ Your Rights

You can:

  • 👀 Ask what data we hold about you
  • ✏️ Ask us to correct it
  • ❌ Ask us to delete it
  • 🔄 Withdraw consent
  • ⚖️ Complain to the Information Commissioner’s
  • Office

✉️ Contact Us

Email:
info@gamersvoice.org

Full Privacy and Cookie Policy

Click to Open

1. Introduction

Gamers Voice Limited (“Gamers Voice”, “we”, “us”, “our”) is committed to protecting your privacy and respecting your rights in relation to your personal data.

We process personal data only where necessary for our campaigning, membership, communications and organisational activities. We will not sell, rent or trade personal data and we do not permit third parties to use supporter data for their own marketing purposes.

This Privacy and Cookie Policy explains how we collect, use and protect personal data when you:

  • Support a campaign
  • Subscribe to updates
  • Become a member or supporter
  • Make a donation
  • Participate in surveys
  • Engage with us via social media
  • Contact us
  • Visit our website

This policy does not cover internal employment or contractor data processing. Separate information is provided to staff and contractors where required.

2. Who We Are

Gamers Voice Limited is a UK-registered company limited by guarantee.

  • Company number: 16986530
  • Registered office: 4 Station View, Hebden Bridge, HX7 6HS
  • ICO registration number: [Insert once obtained]

We are the data controller for the purposes of:

  • UK General Data Protection Regulation
  • Data Protection Act 2018

Contact:
Email: info@gamersvoice.org

3. The Personal Data We Collect, How We Use It and the Legal Basis

Below is an explanation of how we process personal data and the legal basis relied upon.

A. Campaign Participation

If you sign a petition or take a campaign action, we may collect:

  • Name
  • Email address
  • Postal address or postcode (where required for constituency verification)
  • Telephone number (if provided)

We retain records of actions taken to:

  • Update you on the relevant campaign
  • Demonstrate levels of public engagement
  • Improve future campaigning activities

Legal basis: Consent.

If you use a campaign tool to send communications to third parties, a temporary system copy may be generated for delivery purposes and retained only for the minimum time necessary for technical and security reasons.

B. Email Subscriptions

If you subscribe to our updates, we collect:

  • Name
  • Address (optional)
  • Email address
  • Record of emails opened
  • Details of the campaign you signed up to
  • Your membership status
  • Donation status

We may record which campaigns you have engaged with in order to send relevant information such as campaign updates.

You may unsubscribe at any time via the link in our emails.

Legal basis: Consent.

C. Member Benefits and Partner Offers

From time to time, we may include information in our communications about carefully selected third-party products, services or discounts that are relevant to our community.

Important:

  • We do not sell or share your personal data.
  • Third parties do not receive your contact details from us.
  • All communications are sent directly by Gamers Voice.
  • Participation in any offer is voluntary.

Legal basis: Consent (as part of email marketing communications).

D. Donations and Regular Supporters

If you donate or become a regular campaign supporter, we may collect:

  • Name
  • Email address
  • Telephone number (if provided)
  • Postal address (if required)
  • Payment information (processed by a secure payment provider)

We do not store full card details.

We retain donation records for fundraising and retention purposes, and in compliance with accounting and tax obligations.

Legal basis:

  • Contract (processing the donation)
  • Legal obligation (financial record keeping)

E. Accounts and Website Contributions

If you create an account or contribute content to a website we host, we may collect:

  • Name or username
  • Email address
  • IP address
  • Any content you submit

We retain this information for as long as the account is active or content remains accessible.

Legal basis: Consent and legitimate interest (maintaining our website and defending potential legal claims).

F. Social Media Engagement

If you engage with us via social media platforms and we collect or record your social media handle or related information as part of a campaign or event, we may retain that information for administrative and campaigning purposes.

We do not compile social media data beyond what is reasonably necessary.

The privacy policies of the social media platforms that we use are as follows:

Other Platforms used

Zoom (for hosting online events)

Legal basis: Legitimate interest or consent, depending on context.

G. Work-Related Contacts

In the course of our activities, we collect contact details of journalists, collaborators, partners, industry professionals and other stakeholders.

This may include:

  • Name
  • Professional contact details
  • Organisation
  • Work-related interests

We collect this information via direct contact, public sources or professional networking.

Legal basis: Legitimate interest in operating and developing our organisation.

H. Surveys

From time to time we may conduct surveys related to our campaigns or research. Survey participation is voluntary. Where possible, responses are anonymised. A full information notice will be provided before participation.

Legal basis: Consent.

I. Website Analytics and Server Logs

We use
Google Analytics
to understand how visitors use our website and to improve performance and usability.

Google Analytics may collect:

  • Pages visited
  • Time spent on pages
  • Device and browser information
  • Approximate geographic location
  • IP address (anonymised where technically feasible)

We have configured Google Analytics to:

  • Enable IP anonymisation
  • Disable advertising features
  • Avoid cross-device tracking

Analytics cookies are non-essential and are only placed after you provide consent via our cookie banner.

Web server access logs, which may include IP addresses, are retained for a limited period for security and performance monitoring purposes.

Legal basis: Consent (analytics cookies) and legitimate interest (security logging).

4. Your Data and Third Parties

We work with third-party service providers who process data on our behalf, including providers of:

  • Website hosting
  • Email distribution
  • Payment processing
  • Analytics services
  • Event platforms

All providers are contractually required to comply with applicable data protection law and to act only on our instructions.

We do not sell, rent or trade personal data.

We may disclose personal data where legally required to do so. Where appropriate and lawful, we will notify affected individuals of legally compelled disclosures.

Our current third-party suppliers include
Stripe – Payment Processing
IONOS – Email and domain hosting
Clevereach – Email distribution list

Zappier – API integrations

Tally – Surveys and forms

5. International Transfers

When possible we prefer to use UK or EU based supplies. However some of our service providers, including Google Analytics, may process data outside the United Kingdom.

Where personal data is transferred internationally, we ensure appropriate safeguards are in place in accordance with UK data protection law.

6. Cookies and Tracking

Our website uses cookies for:

  • Essential functionality
  • Security
  • Analytics

Non-essential cookies (including analytics cookies) are placed only with your consent.

You can manage or withdraw consent via our cookie controls or your browser settings.

7. Jurisdiction

Gamers Voice Limited is a company registered in England and Wales. Personal data is processed in accordance with UK data protection law.

8. Retention and Deletion

We retain personal data only for as long as necessary for the purpose for which it was collected, including for legal, accounting or reporting requirements.

You may request deletion of your data, subject to applicable legal obligations.

9. Security

We employ appropriate technical and organisational measures to protect personal data, including:

  • SSL encryption
  • Access controls
  • Secure hosting environments
  • Restricted internal access
  • Use of end-to-end encrypted messaging on signal

Transmission of information over the internet carries inherent risk.

10. Your Rights

Under UK data protection law, you have the right to:

  • Be informed about how your data is used
  • Access your personal data
  • Correct inaccurate data
  • Request deletion
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent
  • Receive information about automated decision-making and profiling

You have the right to complain to the Information Commissioner’s Office if you believe your data has been processed unlawfully.

11. Contact Us

If you have questions about this policy or wish to exercise your rights:

Write to us at: Gamers Voice Limited
4 Station View, Hebden Bridge, HX7 6HS
Email: info@gamersvoice.org

12. Changes to This Policy

We keep this Privacy Policy under regular review and will post updates on this page. The most recent version will always be available on our website. This policy was last updated on 31/3/2026